Anyone who has managed a sports school knows: creating schedules is a headache. You need to account for coach availability, court occupancy, group levels, and everything is constantly changing.
Problems with the Traditional Approach
Without a management system, you face:
- Schedule conflicts
- Overload of some coaches and idle time for others
- Inefficient court utilization
- Confusion with changes
- Manual notification of students
SpotBasket OS solves all these problems.
Automatic Scheduling
The system analyzes:
- Coach free time
- Court and equipment availability
- Group size and level
- Student preferences (evening/morning)
- Workload balance
And suggests an optimal schedule in seconds.
Flexible Settings
You can set rules:
- Minimum breaks between sessions
- Maximum coach workload
- Priority days for certain groups
- Time restrictions (e.g., children under 10 — only until 7 PM)
Quick Adjustments
If you need to change the schedule:
- Drag and drop sessions
- System checks for conflicts
- Automatically notifies all participants
- Syncs with calendars
Changes are visible to everyone in seconds.
Notifications
SpotBasket OS automatically informs:
- Coaches — about upcoming sessions
- Students — reminders a day and an hour before
- Parents — about schedule changes
- Administrators — about conflicts
Schedule-Based Attendance
From the schedule, you can immediately:
- Mark attendees
- Record reason for absence
- Deduct session from membership
- Write notes about practice
Everything is integrated into one system.
Usage Analytics
The schedule module shows:
- Court occupancy by hours
- Time utilization efficiency
- Popular time slots
- Peak and free hours
This helps optimize occupancy and increase revenue.
Calendar Integration
Schedule syncs with:
- Google Calendar
- Apple Calendar
- Outlook
- Any calendar supporting iCal
Coaches and students see sessions in their calendars.
Mobile App
Through the mobile app, you can:
- View weekly schedule
- Receive push notifications
- Cancel or reschedule sessions
- See group student list
Time Savings
Our clients save:
- 5-8 hours per week on schedule creation
- 3-5 hours on change notifications
- Countless nerve cells resolving conflicts
Administrators can focus on academy development.
Try Smart Scheduling
See how much easier schedule management can be. 14 days free!